Introduction
General Information
Step 1 Qualifications and Registration
Step 2 Technical Cost Proposal Organization
Step 3 Preparing a Cost Proposal
Step 4 Submitting a Proposal
Proposal Evaluation
Templates and Forms
Prime Contract Documents
Useful Links
Praxis > Suppliers > Introduction > Step 2
Step 2: Technical/Cost Proposal Organization
Presentation
Because both the technical and cost aspects of your proposal will be evaluated at the same time, you should submit a combined Technical/Cost Proposal.

The quality of the information provided in your proposal is significantly more important than the quantity (most proposals should only be 3 to 8 pages long). Therefore, you should confine your submission to essential matters, providing sufficient information to define your offer and establish an adequate basis for Praxis to evaluate your offer. Material that is extraneous and not germane to the task under consideration will detract from the quality of your proposal.

Format and Organization
The following paragraphs provide a recommended, but not mandatory, outline for your proposal. You may use whatever format and organization you want as long as it provides the essential information requested in the RFP. Although Praxis has no strict requirements for proposal format, the use of the title page information described below is strongly recommended. Praxis has prepared a proposal template in Word that you can download

Title Page
Provide the following information on the title page:
  1. Name and address of offeror.

  2. Type of business/institution (e.g., profit, nonprofit, educational, small business, small business veteran-owed, minority-owned, women-owned, Historically Black College or University, minority institution, Federal Demonstration Project participant).

  3. Proposal title.

  4. Proposed funding.

  5. Period of performance.

  6. Names, telephone numbers, and e-mail addresses of the technical and business personnel who may be contacted for evaluation or negotiation purposes.

  7. Date of submission and signature(s) of official(s) authorized to obligate the offeror contractually.

  8. Restrictive markings.
Technical Cost Proposal
Your Technical/Cost Proposal should provide the following information:
  1. Abstract. A concise (approximately 200 words) abstract of the proposed effort.

  2. Background, Objective, and Technical Approach. A description (in sufficient detail to evaluate your proposal) of the scientific or engineering background, objective, and technical approach for each proposed task. You should include any information pertaining to prior significant and related work.

  3. Statement of Work. An outline the tasks to be performed, who will perform them, and how they will be managed. Provide approximate time, cost, and other information appropriate to each task. Provide a program milestone chart that includes a detailed list of tasks and subtasks and their duration. Clearly identify contract deliverables.

  4. Key Personnel. The name and a brief (no more than 1/2 page) biography of the key personnel who will be participating in the effort.

  5. Other Requested Support. The rationale for any requested support of your facilities, equipment, or materials, including any required Government furnished property.

  6. Facilities. A description of general and special facilities available for performing the proposed work (if applicable).

  7. Curriculum Vitae or Résumés. Required if the task is for a Subject Matter Expert (SME), scientist, or other consultant.

  8. Cost. The breakdown of "cost or pricing data" shall include all costs expected to be incurred under the resulting contract. A sample format for a summary cost proposal is provided in the instructions for Preparing a Cost Proposal. The cost section of your proposal should include the following:

    1. Direct Labor Cost Element. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    2. Indirect Cost Rates and/or Factors Cost Element. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    3. Subcontractor and/or Subaward Cost Element. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    4. Consultants Cost Element. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    5. Travel, Materials, Equipment, and Supplies, and Other Direct Costs Cost Element. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    6. Cost of Money. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    7. Permanent Equipment and Facilities. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

    8. Profit/Fee. See Preparing a Cost Proposal for an explanation of what is required in this paragraph.

  9. Appendices. These may include such things as statements concerning previous work on this problem or related problems, abstracts of related projects, a bibliography or list of references, or descriptive brochures or materials describing your organization and capabilities in general terms. Any other material not specifically mentioned previously and believed to be relevant for purposes of the proposal may be included as an appendix.

Download a proposal template in Word.

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