Introduction
General Information
Step 1 Qualifications and Registration
Step 2 Technical Cost Proposal Organization
Step 3 Preparing a Cost Proposal
Step 4 Submitting a Proposal
Proposal Evaluation
Templates and Forms
Prime Contract Documents
Useful Links
Praxis > Suppliers > Introduction > Step 1
Step 1: Qualifications and Registration
Praxis requires certain information from its suppliers for both procurement and subcontracting opportunities. This information is used to assess your company's general capabilities and to expedite the subcontracting process.

All suppliers and subcontractors must register with the Department of Defense, submit a Supplier Qualification Form, and submit Representations and Certifications. Although optional, Praxis prefers that its suppliers and subcontractors register with the Federal government.

Mandatory Qualification and Registration
  • Defense Universal Numbering System Number: The Defense Universal Numbering System (DUNS) number is a unique nine digit number assigned to each physical location of your business or organization. DUNS number assignment is free for all businesses required to register with the U.S. Federal government for contracts or grants. Note that individuals and single-person companies can use their Social Security Number and are not required to have a DUNS number.

    Before registering for your DUNS number, you'll need to know your North American Industry Classification System (NAICS) code.

  • Central Contractor Registration and CAGE Code: Offerors are required to register in the DoD Central Contractor Registration (CCR) database before award of any contract (see DFARS 252.204-7004).Before registering in the CCR, you'll need a DUNS number. The Commercial and Government Entity (CAGE) code is a unique five digit number that identifies companies doing or wishing to do business with the Federal government. The code provides a standardized method of identifying a given contractor facility at a specific location. The code may be used for a facility clearance, a pre-award survey, automated bidders lists, pay processes, source of supply, etc. In some cases, prime contractors may require their subcontractors to have a CAGE code. To obtain a CAGE code, you should register via the CCR.

  • E-Verify Compliance: A Federal Acquisition Regulation (FAR) final ruling requires that as of September 8, 2009 all federal contractors with Prime Contracts containing the FAR E-Verify clause (FAR 22.1800) must use E-Verify. Therefore, as a supplier to Praxis, you must use E-Verify if the terms and conditions of your Purchase Order or Subcontract include the FAR E-Verify clause. Please review your Purchase Order or Subcontract for the clause and check with the Praxis procurement official if you have any questions. Note that the following are affected: (i) All Subcontracts, including Purchase Orders for non-Commercially available Off-The-Shelf (COTS) supplies and materials with a value of more than $3,000; (ii) all Subcontracts, including Purchase Orders for non-COTS supplies and materials, for commercial or noncommercial services or construction. Note that this requirement specifically does not include contracts for COTS items and related services. Additional information is contained in the "E-Verify Supplemental Guide for Federal Contractors (21 OCT 2009)" and in the training briefing "E-Verify for Federal Contractors". You may enroll your company at the Department of Homeland Security's E-Verify Employment website.

  • Online Representations and Certifications: Offerors should complete the Online Representations and Certifications (ORCA). The representations and certifications must be updated as necessary, but at least annually, to ensure that they are current, accurate, and complete (see FAR Subpart 4.12).

  • Supplier Qualification Form: The Supplier Qualification Form (SQF) provides basic information about your organization and is necessary to qualify your organization as a preferred supplier with Praxis. Your certification programs (i.e., quality, environmental, and diversity) are part of our continuing evaluation of our suppliers. Submit the completed SQF via e-mail to contracts@pxi.com or fax it to 703-837-8500, Attn: Contracts.

  • Employment Questionnaire and Certification: All consultants and certain subcontractors (primarily one-person companies) must complete this questionnaire and certification. If you're not sure if you need to complete this questionnaire and certification, contact the Praxis Contracts Department at contracts@pxi.com. You can fax the completed questionnaire and certification to 703-837-8500, Attn: Contracts. NOTE: You only need to complete this questionnaire and certification once. You do not need to re-submit it with each proposal you submit to Praxis.

  • Office of Federal Procurement Policy Act Certification: All consultants and certain subcontractors (primarily one-person companies) must complete this certification. If you're not sure if you need to complete this certification, contact the Praxis Contracts Department at contracts@pxi.com. You can fax the completed certification to 703-837-8500, Attn: Contracts. NOTE: You only need to complete this certification once. It remains in effect until you cancel it. You do not need to re-submit it with each proposal you submit to Praxis, but you do need to inform Praxis immediately of anything that affects the terms of the certification.

  • Subcontractor/Consultant Conflict of Interest Disclosure Statement: Certain consultants and subcontractors must complete this certification. If you're not sure if you need to complete this certification, contact the Praxis Contracts Department at contracts@pxi.com. You can fax the completed certification to 703-837-8500, Attn: Contracts. NOTE: You only need to complete this certification once. It remains in effect until you cancel it. You do not need to re-submit it with each proposal you submit to Praxis, but you do need to inform Praxis immediately of anything that affects the terms of the certification.

  • Representations and Certifications: You must submit one of the following with your proposal:
    • Representations and Certifications from Contract No. N00173-09-C-6004, Research, Development, and Engineering Support for Specialized Aerospace Systems (NRL Code 8200), are submitted via ORCA
    • Representations and Certifications from Contract No. N00173-09-C-6002, Satellite, Communication, and Comprehensive Maritime Awareness Research & Development and Associated Services (NRL Code 8100), are submitted via ORCA
    • Representations and Certifications from Contract No. N00173-08-C-2056, Engineering Services Support (NRL Code 7200), are submitted via ORCA
    • Representations and Certifications from Contract No. N00173-08-C-2013, Electronic Support Measures Engineering Services (NRL Code 5700), are submitted via ORCA
    • Representations and Certifications from Contract No. N00173-05-C-2084, Research and Development Services (NRL Code 7600)
    • Representations and Certifications from Contract No. N00173-04-C-2027, Electronic Support Measures (NRL Code 5700)
    • Representations and Certifications from Contract No. N00173-03-C-2000, Systems Development Services (NRL Code 8200)
    • Representations and Certifications from Contract No. N00173-02-C-2036, Systems Engineering Analysis and Technical Support (NRL Code 8100)

    The RFP will specify which Representations and Certifications you need to submit.

Optional Qualification and Registration
Taxpayer Identification Number: A Federal taxpayer identification number (TIN) (also known as an employer identification number or EIN) is a unique number assigned to your business by the Internal Revenue Service (IRS). Any business offering products or services that are taxed must have a TIN (note that individuals and single-person companies can use their Social Security Number and are not required to have a TIN).
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